{"id":20468,"date":"2025-03-14T11:33:12","date_gmt":"2025-03-14T15:33:12","guid":{"rendered":"https:\/\/ssaquebec.wp.vortexdev.com?p=20468"},"modified":"2025-07-01T14:30:23","modified_gmt":"2025-07-01T18:30:23","slug":"overcoming-research-challenges-with-project-management","status":"publish","type":"post","link":"https:\/\/ssaquebec.wp.vortexdev.com\/en\/news\/overcoming-research-challenges-with-project-management\/","title":{"rendered":"What if Project Management Could Address the Major Challenges of Research?"},"content":{"rendered":"\n

By Malorie Vuillemin<\/strong>, Research Coordinator \u2013 Project Management, Unit\u00e9 de soutien SSA Qu\u00e9bec<\/p>\n\n\n\n

Research is, by nature, unpredictable and innovative. Can it then be managed like a construction site or an IT project? This question fuels an ongoing debate in the scientific community. Project management is sometimes seen as an administrative constraint, a rigid framework that would hinder creativity. However, when tailored to the specificities of research, it becomes a strategic tool to structure, optimize, and accelerate work. How can project management practices help address the major challenges of research?<\/p>\n\n\n\n

Challenge 1: Fostering Effective Collaboration in a Complex Research Ecosystem<\/strong><\/h3>\n\n\n\n

A Reality Marked by a Diversity of Stakeholders with Multiple Obligations<\/strong><\/h4>\n\n\n\n

The field of research involves many actors with often competing responsibilities, such as teaching, grant applications, or managing other projects (Paprica, 2024). In a Learning Health System, this complexity increases with constant interactions between research, clinical practice, and healthcare improvement.<\/p>\n\n\n\n

Levers for Effective and Aligned Collaboration<\/strong><\/h4>\n\n\n\n

Facilitative Leadership<\/strong><\/p>\n\n\n\n

Project managers can play a key role in creating favorable conditions for research. Their mission is to remove obstacles: designing a realistic timeline that considers academic and financial constraints, ensuring compliance with funders’ requirements, and facilitating communication among stakeholders (Biely, 2024).<\/p>\n\n\n\n

Structured Governance and Clear Roles from the Outset<\/strong><\/p>\n\n\n\n

From the beginning of a project, a precise definition of roles and responsibilities reduces ambiguities and strengthens coordination (Paprica, 2024). Establishing a steering committee to guide scientific orientations, combined with appointing a sponsor to ensure strategic alignment, enables smooth and coherent management.<\/p>\n\n\n\n

An inspiring example is the Living Lab for the Local Implementation of Quebec\u2019s Alzheimer\u2019s Plan<\/strong>, which operates with a two-level governance structure:<\/p>\n\n\n

\n
    \n
  • Operational Level:<\/strong> Managers and field professionals collaborate, with a mediator facilitating exchanges between researchers and practitioners.<\/li>\n\n\n\n
  • Strategic Level:<\/strong> Institutions such as CISSS, GMFs, and the Alzheimer Society ensure alignment with public policies.<\/li>\n<\/ul>\n<\/div>\n\n\n

    This model illustrates the importance of distributed and flexible leadership in ensuring the success of research projects (Couturier, 2025).<\/p>\n\n\n\n

    Challenge 2: Managing Uncertainty and Complexity<\/strong><\/h3>\n\n\n\n

    An Inherent Uncertainty in Research<\/strong><\/h4>\n\n\n\n

    Research projects are constantly evolving, with objectives being redefined and results being unpredictable. In a Learning Health System, the diversity of stakeholders and their interactions directly influence the direction and application of findings, making project management even more dynamic.<\/p>\n\n\n\n

    Flexible and Evolving Approaches<\/strong><\/h4>\n\n\n\n

    Adaptive Planning<\/strong><\/p>\n\n\n\n

    Structuring the project around intermediate milestones and regular reviews facilitates strategic adjustments based on progress (Paprica, 2024). An iterative approach, quickly testing hypotheses and adjusting strategies, allows for informed decision-making and greater responsiveness to unexpected developments.<\/p>\n\n\n\n

    Enhanced Transparency Through Visual Tracking<\/strong><\/p>\n\n\n\n

    A clear view of ongoing tasks, obstacles, and decisions to be made helps manage uncertainty. Using visual dashboards and regular action plan reviews aids in tracking project progress and anticipating necessary adjustments (Hidalgo, 2018).<\/p>\n\n\n\n

    Challenge 3: Managing Resources and Time Constraints<\/strong><\/h3>\n\n\n\n

    Limited Resources and High Time Pressure<\/strong><\/h4>\n\n\n\n

    A project, by nature, faces the triple constraint (cost, quality, and time). Research projects are no exception. Certain project management tools can help teams stay within these boundaries.<\/p>\n\n\n\n

    Tools for Optimizing Time and Budget Management<\/strong><\/h4>\n\n\n\n

    A Structuring Timeline<\/strong><\/p>\n\n\n\n

    Developing a clear schedule that integrates key milestones and main activities promotes effective time management. While some researchers hesitate to use tools like the Gantt chart due to research’s inherent uncertainty, it remains essential for visualizing dependencies and time constraints (Paprica, 2024).<\/p>\n\n\n\n

    A Deliverable-Based Budget<\/strong><\/p>\n\n\n\n

    Structuring the budget by deliverables rather than as a whole allows for better allocation of resources across project phases. This approach facilitates tracking financial overruns and ensures more effective funding for critical activities.<\/p>\n\n\n\n

    Best practices in project management can certainly be adapted to the research context. More importantly, embracing them can help address the major challenges of research: fostering collaboration in a complex ecosystem, managing uncertainty and complexity, and optimizing resources and time constraints.<\/p>\n\n\n\n

    Project management to meet major research challenges: in a nutshell<\/h3>\n\n\n\n
    \n
    \n

    Challenge 1<\/strong><\/strong><\/h2>\n\n\n\n

    Fostering Effective Collaboration in a Complex Research Ecosystem<\/strong><\/strong><\/p>\n\n\n\n

    \n\n\n\n

    Issues<\/h3>\n\n\n
    \n
      \n
    • Mobilization of several players with competing responsibilities<\/li>\n\n\n\n
    • Constant interaction between research, clinical practice and care<\/li>\n<\/ul>\n<\/div>\n\n\n

      Solutions<\/h3>\n\n\n
      \n
        \n
      • Qualified project manager to remove obstacles:
        \n
          \n
        • Design of a realistic timetable integrating academic and financial constraints<\/li>\n\n\n\n
        • Compliance with funding agencies’ requirements<\/li>\n\n\n\n
        • Facilitate communication between stakeholders<\/li>\n<\/ul>\n<\/div><\/li>\n\n\n\n
        • Clearly defined roles and responsibilities at the beginning of the project<\/li>\n\n\n\n
        • Steering committee to arbitrate scientific orientations<\/li>\n\n\n\n
        • Project promoter to ensure strategic alignment<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
          \n

          Challenge<\/strong><\/strong>2<\/strong><\/h2>\n\n\n\n

          Managing Uncertainty and Complexity<\/strong><\/strong><\/p>\n\n\n\n

          \n\n\n\n

          Issues<\/h3>\n\n\n
          \n
            \n
          • Uncertainty inherent in research<\/li>\n\n\n\n
          • Diversity of players in a learning healthcare system<\/li>\n<\/ul>\n<\/div>\n\n\n

            Solutions<\/h3>\n\n\n
            \n
              \n
            • Project structured around intermediate milestones and regular reviews<\/li>\n\n\n\n
            • Iterative approach<\/li>\n\n\n\n
            • Visual dashboards<\/li>\n\n\n\n
            • Regular action plan reviews<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
              \n

              Challenge<\/strong><\/strong> 3<\/strong><\/h2>\n\n\n\n

              Managing Resources and Time Constraints<\/strong><\/strong><\/p>\n\n\n\n

              \n\n\n\n

              Issues<\/h3>\n\n\n
              \n
                \n
              • Limited resources<\/li>\n\n\n\n
              • High time pressure<\/li>\n<\/ul>\n<\/div>\n\n\n

                Solutions<\/h3>\n\n\n
                \n
                  \n
                • Clear schedule with milestones (Gantt)<\/li>\n\n\n\n
                • Budget per deliverable<\/li>\n<\/ul>\n<\/div><\/div>\n<\/div>\n\n\n\n
                  <\/div>\n\n\n
                  \n Accordion<\/span>\n

                  R\u00e9f\u00e9rences<\/h3>\n \n\n

                  Paprica, A. (2024). Research project management and leadership: A handbook for everyone<\/em>. University of Toronto Press.<\/p>\n\n\n\n

                  Biely, K. (2024). Agile by accident: How to apply Agile principles in academic research projects<\/em>. SN Social Sciences.<\/p>\n\n\n\n

                  Senabre Hidalgo, E. (2018). Management of multidisciplinary research project: A case study on adopting Agile methods<\/em>. Journal of Research Practice, 14<\/em>(1), Article P1.<\/p>\n\n\n\n

                  Couturier, Y. (2025). Entrevue r\u00e9alis\u00e9e dans le cadre de la consultation pour un projet interne sur la gouvernance de projet adapt\u00e9e \u00e0 un Syst\u00e8me de Sant\u00e9 Apprenant<\/em>. Unit\u00e9 de soutien SSA.<\/p>\n\n\n<\/div>\n\n \n\n\n\n

                  <\/div>\n","protected":false},"excerpt":{"rendered":"

                  Project management is sometimes perceived as an administrative constraint, a rigid framework that stifles creativity. However, when adapted to the specificities of research, it becomes a strategic lever to structure, optimize, and accelerate work.<\/p>\n","protected":false},"author":2,"featured_media":20443,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"16667,10758,18579,10875,10706,14303","footnotes":""},"categories":[40],"tags":[],"article-type":[139,50],"class_list":["post-20468","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","article-type-other-publications","article-type-publications-en"],"acf":[],"yoast_head":"\nWhat if Project Management Could Address the Major Challenges of Research? | Unit\u00e9 soutien SSA Qu\u00e9bec<\/title>\n<meta name=\"description\" content=\"Three challenges project mangement in research can help resolve. 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